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Purchasing

The Purchasing Department provides transparent, accountable, and value-driven procurement for Amarillo.

  • CONTACT INFORMATION
  • 806-378-3028
  • 623 S Johnson St
    1st Floor | Suite 1300
    Amarillo, TX 79101
  • Office Hours:
    Monday – Friday
    8:00 am – 5:00 pm
Transparent and Accountable Procurement for Amarillo

Our approach to procurement ensures fair competition, ethical practices, and responsible management of resources. By promoting open bidding, negotiating favorable terms, and aligning procedures with city priorities, we protect taxpayer dollars and optimize the allocation of surplus property.

Bonfire - Online Bidding Platform

The City of Amarillo is now using Bonfire for all bid opportunities. Registration is free.

City Surplus

The City of Amarillo sells surplus items through a local auction site.

Cooperatives

The City of Amarillo’s commonly utilized cooperative agreements.

Resources

HB 1295 Information
Insurance Requirements – 2000
Conflict of Interest Questionnaire

Code of Conduct for City Procurement Personnel and Vendors

This Code of Conduct establishes clear guidelines for City employees, officials, vendors, and potential vendors involved in the purchasing process. It aims to maintain public trust, ensure fair competition, and prevent conflicts of interest or impropriety.

Policy:

I. Code of Conduct for City Employees and Officials:

  1. Gifts and Gratuities: Refuse any gift, rebate, service, or favor of value from vendors or potential vendors, except for nominal items (less than $50).
  2. Conflict of Interest: Avoid situations where personal interests could influence official decisions. Disclose potential conflicts of interest and recuse oneself when necessary.
  3. Unilateral Purchases: Refrain from making or authorizing purchases exceeding $3,000 without prior written approval from the Purchasing Department.
  4. Confidential Information: Safeguard confidential information acquired through official duties and refrain from using it for personal gain.
  5. Employment Restrictions: City employees in management positions may not be employed by or work for current or potential City vendors.
  6. Professional Conduct: Maintain respectful and professional interactions with all vendors and colleagues, promoting a positive and ethical work environment.

II. Code of Conduct for Vendors and Potential Vendors:

  1. Fair Competition: Abide by all bidding and proposal regulations outlined in City procurement policies.
  2. Ethical Interactions: Avoid offering or providing gifts, gratuities, or favors to City employees or officials in exchange for preferential treatment.
  3. Transparency and Honesty: Disclose all relevant information accurately and truthfully during the procurement process.
  4. Compliance: Adhere to all applicable laws and regulations governing public contracts.
  5. Reporting Concerns: Report any suspected violations of this Code of Conduct to the City Ethics Officer or designated authority.

III. Enforcement:

Violations of this Code of Conduct may result in disciplinary action, contract termination, or legal prosecution as deemed appropriate by the City.

IV. Review and Updates:

This Code of Conduct will be reviewed periodically and updated as needed to ensure its effectiveness and compliance with applicable laws and regulations.

V. Acknowledgement and Signature:

All City employees, officials, vendors, and potential vendors involved in the City’s procurement process must acknowledge and abide by this Code of Conduct.

PURCHASING FAQs​

To participate in online bidding, access the City of Amarillo online bidding system through the Bonfire platform. Register as a vendor for free and follow the steps to set up your account. Once registered, you’ll receive electronic notifications of current bidding opportunities from the City of Amarillo. For assistance, watch this training video or click here to visit the Bonfire Portal.

Current bidding opportunities are posted on the City of Amarillo Purchasing Department webpage and the Bonfire platform. Registered vendors will also receive email notifications of new opportunities.

The City of Amarillo evaluates bids based on criteria outlined in the bid solicitation documents. This may include price, quality, delivery time, and other factors. The contract is typically awarded to the lowest responsive and responsible bidder that meets all specifications.

Vendors must have current insurance on file with the Purchasing Department, complying with City Standard Insurance Spec 2.04 or have a waiver of insurance. Before starting any work on City property, vendors must ensure their insurance is up to date. Failure to maintain current insurance may result in work suspension and placement on the City’s Excluded Parties List. For further inquiries, contact the Purchasing Department at purchasingdept@amarillo.gov.

NIGP Codes are standardized codes used to classify products and services. Selecting the appropriate NIGP codes that align with your business profile ensures alignment with the City of Amarillo’s procurement system. Existing members can use their current credentials for seamless integration with the Bonfire Platform.

Vendors must abide by the City’s Code of Conduct, which includes fair competition, ethical interactions, transparency, compliance with laws and regulations, and reporting any suspected violations. This ensures a fair, transparent, and ethical procurement process.

Yes, if you believe there has been an error in the bid process or evaluation, you can file an appeal with the Purchasing Department. Detailed instructions for filing an appeal are provided in the bid solicitation documents.

You can contact the Purchasing Department by phone at 806-378-3028. Office hours are Monday through Friday, 8:00 am to 5:00 pm.

Surplus property from the City of Amarillo is disposed of through a local auction site. You can view available items and participate in auctions by visiting the external Auction Site. Click here to view the auction site.

The City of Amarillo has a strict Code of Conduct that prohibits City employees and officials from accepting any gift, rebate, service, or favor of value from vendors or potential vendors, except for nominal items (less than $50). Vendors should avoid offering gifts or gratuities to City employees or officials to ensure fair and ethical procurement processes.

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If you encounter incorrect or substandard translations, you can help improve them by contributing better translations using Google Translate:

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Please note that the City of Amarillo does not control the process by which contributed translations are incorporated into Google Translate.

The City of Amarillo is dedicated to enhancing the accessibility and multilingual content available on our website.

City of Amarillo: Property Taxes Rebated Per Year by Agreement Type 

Overview 

The chart shows the dollar amounts of property taxes rebated per year over the last five fiscal years, broken down by agreement type. There were no Chapter 380 property tax rebates in the first two years listed. The total amount increased slightly each year, with a more significant increase in the most recent year. 

Values 

Numerical values presented on the image: 

 

Fiscal Year 2020/2021 

Fiscal Year 2021/2022 

Fiscal Year 2022/2023 

Fiscal Year 2023/2024 

Fiscal Year 2024/2025 

Chapter 311 

$533,080 

$547,426 

$574,947 

$591,249 

$821,350 

Chapter 380 

$0 

$0 

$37,387 

$39,172 

$61,013 

Presentation 

The bar chart shows the amount of property taxes rebated in the past five fiscal years, broken down by agreement type. The horizontal axis shows each of the past five fiscal years and the vertical axis shows the dollar amount rebated. For each fiscal year there is vertical column, comprised of two stacked columns, each of which representing the different agreement types. 

City of Amarillo: Number of Tax Abatements Granted Per Year 

Overview 

The chart shows the number of businesses that received a tax abatement from the City of Amarillo in the past five fiscal years. The 2020/21 and 2021/22 fiscal years each had four active abatements, 2022/23 had five, and 2023/24 and 2024/25 each had seven. 

Values 

Numerical values presented on the image: 

 

Fiscal Year 2020/2021 

Fiscal Year 2021/2022 

Fiscal Year 2022/2023 

Fiscal Year 2023/2024 

Fiscal Year 2024/2025 

Active Abatements Per Year 

4 

4 

5 

7 

7 

Presentation 

The bar chart shows the number of businesses that received a tax abatement from the City of Amarillo in the past five fiscal years. The horizontal axis shows each of the past five fiscal years and the vertical axis shows the number of active abatements each year. Each year has one column, with the height indicating number of active abatements in that year.

Amount of Taxes Abated Per Year 

Overview 

The chart shows the dollar amounts abated over the past five fiscal years from Chapter 312 tax abatement agreements. Each fiscal year shows a larger dollar amount abated, with minor growth over the first three years, a higher increase in the fourth year, and minor growth again in the fifth year. 

Values 

Numerical values presented on the image: 

 

Fiscal Year 2020/2021 

Fiscal Year 2021/2022 

Fiscal Year 2022/2023 

Fiscal Year 2023/2024 

Fiscal Year 2024/2025 

Taxes Abated by City of Amarillo 

$510,061 

$623,017 

$679,849 

$965,261 

$1,143,899 

Total Abated by All Entities Including City of Amarillo 

$1,569,512 

$1,926,332 

$2,103,099 

$2,884,936 

$2,959,496 

Presentation 

The bar chart represents the amount of taxes abated over the past five fiscal years. The horizontal axis shows each of the past five fiscal years and the vertical axis shows the dollar amount abated. The bar representing taxes abated by the City of Amarillo is sightly offset to the side of the bar representing the amount abated by all participating tax entities for each fiscal year. This shows that the amount abated by the City of Amarillo is a part of the total amount abated by all entities.

City of Amarillo: Taxes Rebated Per Year by Type 

Overview 

This chart shows the dollar amounts rebated by the City of Amarillo from economic development incentive agreements over the past five fiscal years. Each year is broken down by rebate type, including property tax rebates, hotel occupancy tax rebates, and sales tax rebates. Each fiscal year shows a slight increase in total dollars rebated, with a more drastic increase in the most recent fiscal year. 

Values 

Numerical values presented on the image: 

 

Fiscal Year 2020/2021 

Fiscal Year 2021/2022 

Fiscal Year 2022/2023 

Fiscal Year 2023/2024 

Fiscal Year 2024/2025 

Property Tax Rebates 

$533,080 

$547,426 

$612,334 

$630,421 

$882,363 

Hotel Occupancy Tax Rebates 

$686,747 

$753,112 

$794,828 

$871,423 

$808,348 

Sales Tax Rebates 

$0 

$21,046 

$55,528 

$45,881 

$368,716 

 

Presentation 

The bar chart represents the amount rebated by the City of Amarillo for each type of tax rebate over the past five fiscal years. The horizontal axis shows each of the past five fiscal years and the vertical axis shows the dollar amount rebated. The different rebate types are stacked vertically in each fiscal year, with the height representing the total dollar amount rebated.