Ensure transparency, accuracy, and accessibility in city governance by maintaining records, managing municipal elections, supporting the Mayor and City Council, coordinating public information requests, and overseeing compliance with record retention laws.
- CONTACT INFORMATION
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City Secretary
Stephanie Coggins - stephanie.coggins@amarillo.gov
- 806-378-3014
- 806-378-9394
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623 S Johnson St
3rd Floor - Suite 3500
P.O. Box 1971
Amarillo, TX 79105 -
Office Hours:
Monday – Friday
8:00 am – 5:00 pm
Municipal Code Online
Explore Amarillo’s Code of Ordinances. Stay informed about city regulations and local laws.
about the city secretary office
The City Secretary, operating under the direction of the City Manager, is responsible for maintaining essential city records and supporting various city processes. Key responsibilities include:
Permanent Records Management
Maintaining all City ordinances, resolutions, contracts, and land files related to City property transactions.
Municipal Elections
Conducting all municipal elections and ensuring proper procedures are followed.
Texas Open Meetings Act Compliance
Overseeing the City’s processes for providing information to requestors in accordance with the Texas Open Meetings Act.
City Council Support
Assisting the Mayor and City Manager in preparing agendas and recording minutes for City Council meetings.
Administrative Assistance
Providing administrative support to the Mayor, City Council, City Manager, and Assistant City Managers.
Board Member Terms
Tracking board members appointed to serve on City boards and commissions.
Official Document Preparation
Preparing proclamations, resolutions, and other official documents.
Records Management Coordinator
Managing the City’s Records Management Program, including electronic document imaging and ensuring compliance with federal and state record retention laws.
City of Amarillo Public Records Request Overview
The City of Amarillo provides a streamlined process for accessing public records while ensuring compliance with Texas law. Requests must be submitted in writing and can be made via the online portal, email, mail, fax, or in person. Once received, the City evaluates and responds promptly, generally within 10 business days. Responses may include providing the information, requesting clarification, or seeking an Attorney General ruling for exceptions.
Requestors have rights, including equal treatment, prompt access to non-confidential records, and the ability to inspect or copy information. The City is committed to transparency and ensures all procedures comply with open records laws, offering assistance and communication throughout the process.
Public Information Request Online Portal
Follow these steps to submit a public information request online:
- Visit the City of Amarillo’s Public Information Request Portal
- Click “City Records Request” on the portal homepage.
- Complete the online form with a detailed description of the information you need.
- Submit the form and keep track of your request through the portal.
How can I request public information without using the online portal?
If you prefer not to use the online portal, you may submit your public information request through one of the following methods:
- Email: Send your written request to the City Secretary at citysecretary@amarillo.gov.
- Mail: Address your written request to:
City Secretary
P.O. Box 1971
Amarillo, TX 79105-1971 - Fax: Submit your request to 806-378-9394.
- In-Person: Visit the City Secretary’s Office at City Hall, 623 S. Johnson St., Third Floor, Suite 3500, Amarillo, Texas.
Ensure your request includes a clear description of the information you are seeking to help the City accurately identify and locate the records. Be as specific as possible.
The City responds as promptly as possible, typically within 10 business days. Depending on the request, you may receive the information, be asked to clarify, or be notified if a ruling from the Attorney General is required.