Events Application

Special Community Events Planning Application

So that we may assist you in the planning process for a special event where the public is invited to attend, please complete this application when your event is more than one (1) month away. Based on the details of this application, permits and inspections may be required.
   
Name of Event:
   
Application Information  
Full Name:
Address
Email Address
City Amarillo
State Texas
Zip
Phone
Fax:
Daytime Phone Number
Cell Phone Number
   
Organization Information  
Organization Name
Mailing Address
Email Address
Daytime Phone Number
Cell Phone Number
   
Event Information (a site plan must be submitted)
Event Location / Address
   
Is this address private or public property?
   
Purpose of the Event
Event Description
   
Is the event going to be indoor or outdoor?
Date(s) of event (alternate)  
   
Hours of operation  
 
Date site preparation will begin  
   
Approximate number of persons attending per day
   
Public Safety Coordination
All special community events should consider developing contingency plans for emergency situations that could arise. This is especially important for large-scale special community events with generally more than 10,000 participants or that involve potentially hazardous activities. The Office of Emergency Management reviews all special community event applications and if deemed appropriate may require coordination by event organizers with public safety agencies. For general information visit http://oem.amarillo.gov/specialevents.html or call 378-3004.
   
Time of cleanup completion
 

   
PLEASE ANSWER ALL QUESTIONS BELOW SO THE APPLICATION IS ROUTED TO THE PROPER DEPARTMENTS
 
1. Will tents be used in conjunction with the event?
   
A certificate of Flame Resistance for tents, canopies, or other membrane structures larger than 200 sq. ft must be provided no later than 14 business days before the event for permit approval.
To ask questions and obtain Construction Permits relating to question number 1, call Building Safety at 378-3042.
To ask questions about fire/life safety and obtain Operational Permits, call the Fire Marshal’s office at 378-4238.
   
2. Will signage be used in conjunction with the event?
(Examples of signs include Americans with Disability Act (ADA), directional, entrance and exiting, ingress, egress and advertising for event)
   
3. Will amplified sound (loudspeakers) and music be used in conjunction with the event?
   
To ask questions relating to number 3, please contact the Amarillo Police Department at 378-4256.
   
4. Will electricity be provided to the site?
   
To ask questions and obtain permits relating to question number 4, call Building Safety at 378-3042.
To ask questions about fire/life safety and exiting requirements, call the Fire Marshal’s office at 378-4238.
   
5. Will food and/or beverages be served or sold?
To ask questions and obtain permits relating to question number 5, please call the Environmental Health Department at 378-9472.
   
6. Will alcoholic beverages be sold or consumed?
To ask questions about serving alcohol and permits, please call the Texas Alcoholic Beverage Commission at 353-1286.
   

7. If the event will impact surrounding residents, notice must be sent to nearby property addresses at least two (2) weeks before the event date. Applicant must submit a copy of letter and addresses of residents notified.

Check to confirm that question 7 was read.
   
8. Proposed parking locations and number of spaces provided

Applicant must submit written permission for use of parking from property owner.
Parking location(s) and fire dept. access/fire lanes must be indicated on the site plan.

Check to confirm that question 8 was read.
   
To ask questions about fire/life safety and exiting requirements, call the Fire Marshal’s office at 378-4238.
To ask questions about blocking streets, parking regulations, you can call Traffic Engineering at 378-6295.
To ask questions about traffic security and traffic laws, call the Amarillo Police Department at 378-4256.
   

9. Outline the traffic control plan complete with a sketch to reduce congestion
The number of motor vehicles and traffic plan may require utilization of people to direct traffic to reduce congestion. This must be addressed on the site plan and may require Traffic Engineer approval.

Check to confirm that question 9 was read.

   
To ask questions about blocking streets, parking regulations, you can call Traffic Engineering at 378-6295.
To ask questions about traffic security and traffic laws, call the Amarillo Police Department at 378-4256.
   
10. Outline of security for event.  
 
To ask questions about requirements for number 10 or to contact the Amarillo Police Department for review of your security plan, call 378-9452.
   
11. Will animals be used in conjunction with the event?
   
To ask questions about requirements for animal safety, please contact the Animal Control Department at 378-6033.
   
12. Will amusement rides/bounce houses(s) be used in conjunction with the event?
 
THIS QUESTION APPLIES ONLY TO PUBLIC PROPERTY
   
13. Is this application for a Run, Walk, March or Parade?
To ask questions about blocking streets, parking regulations, you can call Traffic Engineering at 378-6295.
To ask questions about traffic security and traffic laws, call the Amarillo Police Department at 378-4256.
   
14. Is a Fireworks, pyrotechnics and/or flame effects display, or outdoor burning proposed for this event?
   
To obtain permits or ask questions about fire/life safety, call the Fire Marshal’s office at 378-4238.
   
15. How many restrooms or port o potties will you provide?
   
16. Will you provide fresh water connections on site?
   
17. Describe the arrangements for the solid waste disposal (trash disposal)
   
Now that your Special Events Application is complete, please email it to the Special Events Committee at specialevents@amarillo.gov. This application will be emailed to other departments. If you would like to discuss your event with applicable departments, please contact Environmental Health at 378-9472 to schedule a time.
This application can also be mailed to City of Amarillo, Environmental Health Department
PO Box 1971 Amarillo, TX 79105